What we are looking for?

We are looking for an individual who is creative, organised, enthusiastic, hardworking and has good written and verbal communication skills. This individual must be able to work under pressure, have ability to multi-task and use their own initiative. We are also looking for someone who has keen attention to detail, is forward thinking and quick to learn. Someone who is fun, polite and out-going would also be a bonus!

Job Description

As an Event Assistant at Callow Event Management you will work closely with our experienced event managers and suppliers. Your key responsibilities will include (but not limited to):

• Supporting Event Managers & Directors with administrative functions including drafting and updating event documents (event briefs, proposals, budgets, databases etc.), invoicing/ financing and general office support
• Researching new event trends, entertainment, venues & third-party suppliers and contributing creatively to the creation of event concepts & proposal
• Proactively look to up-sell on current projects and support in the organic growth of new and existing clients
• Liaise closely with external suppliers to ensure the smooth delivery of events, maintaining a good working relationship along the way
• Monitor and respond to client & supplier feedback

A Callow Event Assistant will plan and organise their own workload to meet deadlines, take on responsibility and be expected to contribute, imaginatively and effectively to team objectives and longer-term goals.

You will work primarily Monday – Friday 9am to 5pm as well as additional evenings and weekends when events are taking place.  

What we can give you

• Our events team will offer you continuous guidance and support with regular managerial reviews and targets for internal progression
• Fun & creative working environment
• Dynamic & ever-changing workplace with each project differing to the next – we never get bored!
• Opportunity to work with some of Northern Ireland’s most prestigious brands, clients & businesses
• Great opportunity for promotion and growth within the company (our entire team all started as Event Interns/Assistants)!

Essential Criteria

The applicant must have:

• Good written and verbal communication skills with strong attention to detail and accuracy in documentation
• Proficient skills in Microsoft Office programmes particularly Word, Excel & PowerPoint
• Be enthusiastic and hardworking and be able to demonstrate at interview that they have a genuine interest in the events sector. Previous experience in this field is not essential but if you have an outgoing personality and are quick to learn, you will thoroughly enjoy this learning opportunity to be part of this fun-loving, creative and hardworking team.

Desirable Criteria

• Full UK driving licence with access to a car during employment
• 1 – 2 years’ experience in a similar event, administrative or customer facing role

Deadline: Email your covering letter and CV to jessica@callowevents.co.uk before Friday 8^th October. Successful applicants will be invited for an interview w/c 12^th October.

We look forward to hearing from you soon!