What are we looking for? 

We are looking for an individual who is creative, organised, enthusiastic, hardworking and has good written and verbal communication skills. This individual must be able to work under pressure, have ability to multi-task and use their own initiative. We are also looking for someone who has keen attention to detail, is forward thinking and quick to learn. Someone who is fun, polite, and outgoing would also be a bonus!

Job Description 

As an Event Assistant at Callow Event Management, you will work closely with our experienced event managers and suppliers and assist the team in bringing exciting event concepts from their fruition to completion.

Duties and Key Responsibilities will include, but not be limited to:

• Support the Event Managers & Directors with administrative functions including drafting and updating event documents including budgets, events briefs and proposals, travel coordination, meeting coordination, office management and other general office support
• Researching current event trends, new ideas, entertainment, and venues, all contributing to the creation of exciting event concepts
• Assist on-site at a variety of events in different locations
• Liaise closely with external suppliers to ensure the smooth delivery of events
• Maintain good working relationships with clients and suppliers
• Monitor and respond to client feedback

Working primarily Monday – Friday 9am to 5pm as well as additional evenings and weekends when events are taking place. 

A Callow Event Assistant will plan and organise their own workload to meet deadlines, take on responsibility and be expected to contribute, imaginatively and effectively to team objectives and longer-term goals.

Essential Criteria

• 3rd Level Qualification preferably in Event Management although this is not essential
• Proficiency in Microsoft Office applications – particularly Word, Excel, PowerPoint
• Experience in organising an event either individually or as part of a team
• Knowledge of the key components in project management and event planning
• Attention to detail and accuracy in documentation – excellent oral and written communication skills

Desirable Criteria

• 1 – 2 years’ experience in a similar event or administrative role
• Full UK driving licence with access to a car during employment

What we can give you 

Our events team will offer you guidance and support in a fun and creative working environment. Our office is dynamic and ever-changing with each project differing to the next. We never get bored! You will also have the opportunity to work with some of Northern Ireland’s most prestigious brands, clients & businesses.

Benefits

• Great opportunity for promotion and growth within the company (most of our team started as Event Interns/Assistants)!
• City centre car parking FOC
• Monthly contribution towards fuel/travel expenses
• Flexibility to work from home 1 day a week
• Quarterly team nights out, including a birthday lunch!
• Days in lieu given against overtime hours
• Regular performance reviews

Deadline: Email your covering letter with CV to jessicacallowevents.co.uk before Tuesday 25^th October. Successful applicants will be invited for an interview w/c 24^th October or another suitable date if this is unacceptable.

We look forward to hearing from you soon!